Project Coordinator
Project Coordinator, Construction
Provide administrative support for various construction projects
Assistance and coordination with construction site superintendents and subcontractors
Monthly reporting of work / progress and tracking updates from the previous month
Tracking and maintaining of official construction documents
Management and tracking of shop drawings from subcontractors, and vendors.
Attend Construction / Project Management Meetings, take Minutes of the Meeting and distribute to participants.
Assist with the management of project communication and information flow between all stakeholders
Management, preparation and follow up of close-out documents.
Ensure project documentation is current, organized and flows throughout the project team efficiently
Provide support as required to various other departments, including Design Managers & Accounting
Follow up on field works and prepare progress diaries.
Ensure that the site office is working with the latest construction documentation.
Update the Construction Project Manager with periodic reports on field progress.
Review of payment application and input on field matters for preparation of payment certificates.
Participate in progress meetings with the trade contractors and assist with preparation of minutes.
Overview safety procedures on site and ensure immediate corrective action when deficiencies identified.
Assist in the preparation of monthly reports
Review progress at site with contractors’ personnel and provide input to the Planning/Scheduling Manger on progress updates. Periodic reports from contractors shall reflect the progress percentages agreed by the superintendents /Field Engineer.
Provide field input as well as scope definition to the QS / Commercial department for the processing of variation requests and communicate to the Contractor.
Identify / highlight relevant progress & schedule issues during the review submittal /approval process.
Interact on daily basis with the contractors’ personnel for site related issues and forward observations to the Project Construction Manager.
Monitor and record contractors’ resource deployment at site on a daily basis and sign-off time sheets.
Check and review contractors’ daily reports and one-week schedules.
Ensure that effective coordination takes place between the trade contractors at site.
Desired Skills and Experience
Technology Degree or equivalent experience and knowledge, with 5 years’ work experience in the construction field
High level of proficiency with MS Word, Excel and Outlook; working knowledge of AutoCAD, definite asset
Strong organizational skills with ability to prioritize a high number of tasks
High degree of accuracy in duties and responsibilities
Works well in a high stress and fast paced environment